How to Make the Most of Your Corporate Events Venue: Tips and Tricks?

Do you know that planning a successful corporate event takes meticulous attention to detail? You need to ensure that every aspect is carefully thought out. However, one important aspect is selecting a perfect venue that aligns with your company's culture and event goals.

However, maximizing your space goes beyond the initial booking. With some savvy planning, you can transform any venue into an engaging destination for your attendees. In this post, we'll cover the top tips to make the most of your corporate event’s venue. Read out to know...

How to Make the Most of Your Corporate Events Venue?

Consider Your Layout and Flow

When first visiting a potential venue, pay attention to traffic flow, furniture placement, and usable square footage. An open floor plan with minimal obstructions allows for flexible arrangement. Consider designated zones for activities like a lounge, presentations, networking, and dining. Use movable dividers or furniture instead of permanent walls if possible.

Tip: Map out various layouts digitally using room dimension specs. Test multiple flow options before committing.

Incorporate Impactful Decor

Décor sets the tone and guides attendee experience. Layer visuals themed to your brand throughout common areas and activity zones. Borrow furniture like plush seating, cocktail tables, and vibrant artwork on loan if the venue doesn't provide adequately. Consider renting living wall panels, lighting rigs, or custom printed backdrops/banners for designated spaces.

Tip: Use pinboards/whiteboards in high-traffic zones for interactive content like team photos, awards, or collaborative brainstorming.

Leverage Audiovisual Technology

Modern venues offer full-service audiovisual tech to amplify presentations and entertainment. Explore built-in capabilities like a sound system, projectors, and streaming capabilities. For larger events, rent additional screens or equipment for simultaneous viewing rooms. Ensure any personal tech is compatible through advance testing. Consider livestreaming or recording select content.

Tip: Appoint a "tech sherpa" to test systems before the event and troubleshoot issues onsite. Provide contact info prominently for attendees.

Optimize Flow and Connectivity

Facilitate conversation and community through deliberate technology choices. Provide fast, reliable WiFi for seamless virtual and device connections. Install interactive kiosks or digital signage in common areas with agenda, maps and real-time updates. Technology also improves operations - leverage venue WiFi for check-ins/RSVPs, lead retrieval QR codes, or digital menus to minimize paper.

Plan Interactive Activations

Hands-on experiences boost engagement exponentially. Transform open areas into pop-up photo booths, gaming lounges, or interactive demonstrations using your products/services. For creativity, try staged escape rooms or virtual reality installations. Consider live music, performers, or unique refreshments too. Request venue recommendations for rentals, on-premise caterers, and approved vendors.

Tip: Gamify experiences with incentives - award prizes for attendee participation through geotagged check-ins or scavenger hunt completion times.

Consider Add-Ons For Unique Value

Custom additions impart memorable impact on attendees. Inquire about venue packages offering bespoke extras like swag bags, dedicated concierges, mobile charging stations, or a satellite office/ workspace rental. Unique amenities demonstrate your brand's priorities around wellness, community, or convenience. As a bonus, they create positive association with your event location.

Bottom Line

To hire the best corporate event space in Omaha, get in touch with Omaha Sports & Games Events now.  Contact us today for an exploratory tour and consultation on crafting the perfect experience for your attendees. Now go book that dream venue - the details are yours to customize!