5 Questions to Ask Before Booking a Holiday Party Venue in Omaha

The holiday season is almost here, which means it's time to start planning your party. Do you also have a theme in mind, or are you considering certain activities that will get everyone into that active, fun spirit? No matter what your ideas or preferences are, one important thing that makes any event memorable is choosing the right venue.

Choosing the right party venue in Omaha can set the tone for your entire gathering, providing the perfect backdrop for your theme and activities. It will, of, course, influence the flow and energy of the event. But as you search for the perfect venue, it's important to ask essential questions that will help you make an informed decision. In this post, we've covered the top 5 questions before choosing the right venue in Omaha. Read out to know...

Questions to Ask When Choosing a Holiday Venue in Omaha

Here are five essential questions to ask when vetting holiday party venues in Omaha:

• What is the venue's capacity and layout?

  
  

You want ample room for your guests to mingle comfortably. Make sure to ask:

1. What is the maximum capacity? Ensure it fits your expected headcount.

2. Is the space flexible? Some venues limit certain areas to standing or seating only.

3. How many separate rooms are available? Multiple rooms allow guests to spread out.

• What A/V capabilities are included?

Inquire about audio/visual offerings like:

1. Microphones for speeches and announcements

2. TV monitors/projectors for slideshows or promotions

3. Options to play music playlists through the sound system

• Is outside catering allowed?

  
  

Many venues require you to use their preferred caterers while others welcome specialty dishes from your favorite restaurant or custom menu. Know the rules before picking your menu.

• What are the parking and transportation options?

You want your guests to arrive safely and access the venue hassle-free. Ask about:

1. Number of onsite parking spaces

2. Valet parking or shuttle services

3. Accommodations for rideshare drop-offs

• What rental fees and deposits are required?

Secure an itemized invoice of all costs including:

1. Rental fees for the space itself

2. Deposits to reserve your date/time

3. Service fees like custodial, security, or labor

4. Furniture (tables, chairs) rentals

5. Linens, glassware, decor rentals

Transparency up front prevents budget surprises down the road.

Other Helpful Things to Know About Holiday Party Venues in Omaha

Here are a few other tips for seamlessly booking an event space this holiday season:

• Book Early for Best Venue Selection: Popular venues book out months in advance for the holidays. If you can nail down your date and guest count early, you’ll likely have more venue options from which to choose.

• Consider Accessibility Requirements: Review any accessibility needs for your group and ensure the venue can accommodate accordingly with ramps, elevators, accessible restrooms, etc.

• Ask About Cancellation Policies: Understand each venue's rules regarding date changes and cancellations in case your plans need to pivot - like during a pandemic year.

• Assign an On-Site Venue Contact: Having a dedicated venue contact on-site during your event means having a go-to person for any questions that pop up.

Bottom Line

When done right, choosing a holiday party venue is quite simple - all you have to do is ask the right questions upfront. Get in touch with Omaha Sports and Games Events now and choose the ideal party venue in Omaha. For more information, explore our website now.